. In case, if you have changed the administrator password, key in the administrators password in the password text box. If the Administrator password is correct then the Following screen will be displayed. Please find the "General" tab setting with sample data for a typical petrol pump as shown in (Fig. 1.8) below.
(Fig 1.8)
Please note the default setting of Meter Reading Radio Button, Since, Fuel Inventory is to be measured in terms of Meter reading and other products inventory is to be maintained using the slip entry. Fuel is dispensed thru nozzle and to be recorded in terms of meter reading as general practice but the same is to be entered in slip entry for recording of credit sale and other mode of sale, where fuel is dispensed but not affecting the inventory thru sale in slips for fuel items as it is recorded thru nozzle for taking sales figures.
Identify Items Through : As such, user need not worry about the code and need not remember the code assigned for the product or customer as system is very user friendly in terms of selection of product, customer, vendor etc., by keying in the alphabet to drop down the names in the combo box, but if the user is used to with the legacy system and comfortable with the codes used in the earlier system and would like to recall the product using old product codes then the user can enter the same in Alias Code and configure the system to function and work for Alias code instead of the Item Code.
Slip Book Prefix Separator : Different pump follow different practice for issuing the slips/coupons to the credit customers and follow different system for keeping the slip book records. The software allows user to set the separator symbol (e.g. "/" in above case) for system to identify the Slip book No. "66" from Slip No. "66/1234", and Coupon Counter / Slip No. 1234. The software also validates the duplication of slip no., while entering the credit slip entry by not allowing the same coupon no in the same slip book but letting user enter the same coupon no in different slip book series.
Also find "Invoice" tab for setting the default as shown in (Fig. 1.9) below.
(Fig 1.9)
· Invoice Print Format : The software is configurable in terms of Printing Stationary Selection. User can Select radio button to print invoices on the Plain Paper instead of pre-printed stationary. The software is using the Open Architecture reporting system so design the Invoice as per the user specification. This means user can change the Invoice format and generate various MIS any time they wish using the data in the system.
- Invoice Remarks1 : To Print the Slogan or Greetings in the Invoice.
- Invoice Remark2 : Is used to Print the extra Slogan or Greetings in the Invoice.
- Invoice No. Prefix & Suffix : Are used to generate Invoice with "IA/INV/" as prefix in IA/INV/0001/0405 and "0405" as the suffix in the Invoice Number being generated and printed in the Invoice.
- Interest on Arrears : Charging of Interest for the late payment is one of the most important tool to bring discipline among the customer to pay the dues in time. User can set the Rate of Interest per Annum to be charged (e.g 18% in the above example)
- Minimum Operating Charge in Amount : As such user can assign different operating charge in percentage for different customer in the customer master, But if the Operating Charge so computed in the invoice, comes to less than a rupee then customer can be charged Minimum of say Rs.3.00 in above example or whatever amount user feels as minimum account operating charges.
- Additional Surcharge After Crossing Security Deposit in % : Over and above account operating charges and interest, the customer can also be charged Additional Surcharge in % form for using access credit limit.
- Customer-wise Invoice Amount Rounding : Some customers are particular about the charges and would like to pay only the exact figure as computed irrespective of fraction of amount like 1243.67, as they are paying by cheque and some would not mind being charged 1245 in the above case. So, depending on the customer the user can configure to always round the bill amount to nearest rupee or follow as per the setting in the customer master for different customer.
