Ledger

(Fig 2.9)

1) Ledger Accounts Option :

Select Period : By Default you get the financial accounting year dates, if you wish you can change the period for which you want to ledger to be shown. The software will calculate the opening balance for the specified date from where you wish it to be shown.

Select Group / Subgroup. : You can select particular group for which you wish to generate the ledger and the system will show all the subgroup falling under the selected group and similarly all the Ledgers for the selected SubGroups, or you can select "All" option in group or subgroup combo box to select all the ledgers in the group / subgroup and you can also select "All" ledger if you wish all the ledgers to be printed or just key in the beginning letters of the ledger and software will autocomplete the name of the customer / vendor / expense head etc., for you.

Print Narration : If you wish narration to be printed for every transaction then just select tick for print narration.

Print 1 Ledger per page : If you wish to save on stationary, there is a option to print ledgers in economy mode. Just untick the option "Print 1 Ledger per page". This means it will try to print multiple ledgers per page if there is enough space to print other ledger on the given page. This is useful when printing the final books of accounts. In regular practice if you need ledgers to be given to the customer or vendor then you want individual ledgers to be printed on separate pages.

And finally just click on Print Preview button to view the ledgers selected and finally print them by clicking on the Printer icon on top of the preview page.

(Fig 2.10)

(Fig 2.11)

2) The Other Option is thru MIS menu item. On clicking the MIS menu option the following screen will appear. As you click on the groups on the left side grid the subgroups for the selected group appears in the center top grid and clicking on the sub-groups the ledgers falling in the selected sub-groups are shown in the right hand side ledgers grid. Just click on the desired ledger and select the accounting period for which you wish to generate ledger. As soon as you click on the ledger the transactions for the selected ledgers are populated in the bottom grid for the selected accounting period. As you change the date period the transactions also get filtered for the selected date range.

The advantage is you need not print the ledger if you can view the transactions on the screen. And the disadvantage is you can view only one ledger at a time. Just click on the ledger button to print the ledger. Print Narration check box lets you generate with or without narration based on select tick for Print Narration.

You can also print the schedule of ledgers for the selected group/subgroups. This is useful when you don't want the details of transactions but you just want the control total for all the ledgers in the given group / subgroup.

(Fig 2.12)

(Fig 2.13)